Your privacy matters to us

This notice describes information that may be submitted through this website and how the foundation uses it for communications, volunteer coordination, and administration. Website forms do not create user accounts or a volunteer database; submissions are delivered to the organization through the form service for staff follow-up. Information submitted through external forms is handled by those providers under their own policies.

Information submitted through forms

Depending on the form, information may include a name, email address, phone number, organization, interests, availability, group size, and the message a person chooses to send. Please do not include sensitive information unless a form specifically asks for it.

• Volunteer profiles and interest forms: Profile inquiries may include contact details, multiple volunteer-interest selections, availability, and an optional message. Information may be used to respond, manually review interest, coordinate follow-up, and administer volunteer communications.
• Contact forms: Contact information, the selected inquiry category, and message content are used to route and answer the request.
• External signup forms: The Volunteer Interest Form is hosted externally. Review the form provider’s privacy notice as well as this policy before submitting information.
• Youth-related information: Do not submit personal information about a child unless the foundation has specifically requested it through an approved process and a parent or guardian is involved. Youth-program participation details are not collected through the general public campaign pages.

How we use information

Information may be used to answer questions, review volunteer interest, coordinate opportunities and events, communicate with volunteers or groups, and support appropriate organizational administration. Selection of an interest does not guarantee placement.

Service providers and donations

Website inquiry forms are processed through a hosted email service; bot protection is provided by Cloudflare Turnstile. Volunteer sign-up may use an external Google Form. Donations are processed outside this website through the foundation’s official PayPal destination; the foundation website does not collect payment card details.

Sharing and sale of information

We do not sell personal information. Information is shared only as needed with service providers that support website forms and communications, with people involved in responding to or coordinating a request, or when required by law.

Safeguarding and security

We use form security controls, including spam and bot checks, and limit website collection to the information requested in each form. No website or transmission method can be represented as completely secure. Please do not send sensitive personal, medical, financial, or youth information through a general inquiry form.

Retention and requests

Submission messages are delivered to the foundation for manual follow-up. A specific records-retention period has not been published. To ask about access to, correction of, or deletion of information you submitted, contact info@tinneholly.org. Requests will be reviewed by the foundation.

Contact us

Questions about this policy? Email info@tinneholly.org or visit our Contact & Resources page.